Amazon EDI Solution

Amazon EDI Compliance & Vendor Central Integration

Amazon’s scale and operational standards require suppliers to exchange business documents electronically and accurately. Whether you ship to Amazon fulfillment centers or direct-to-customer via approved workflows, Electronic Data Interchange (EDI) helps you automate orders, shipments, and invoices while protecting margins and vendor performance.

Cogential IT delivers secure, retailer-grade EDI integrations for Amazon, combining proven mappings, proactive monitoring, and expert support to help you go live quickly and stay compliant.

Why EDI Matters for Amazon Vendors

• Automates high-volume document exchange to reduce manual entry and errors
• Improves shipment accuracy with ASN-aligned barcode labels for faster receiving
• Speeds invoice processing and payment with cleaner, validated data
• Supports better vendor performance metrics and fewer chargebacks/deductions

Amazon Programs at a Glance

• Vendor Central (first-party/1P): Amazon issues purchase orders; you fulfill to Amazon’s specs and invoice Amazon.
• Seller Central (third-party/3P): EDI isn’t typical; listings/orders often use flat files/APIs. (We can integrate related data flows when applicable.)
• Fulfillment models: Ship to Amazon FCs (including cross-dock) or approved direct-to-consumer workflows.

Amazon EDI Requirements: What You Must Know

Core Transaction Sets

Most Amazon Vendor Central programs involve these ANSI X12 documents (confirm your exact set during onboarding):

• EDI 850 – Purchase Order (Amazon → Vendor)
• EDI 855 – Purchase Order Acknowledgment (Vendor → Amazon) where applicable
• EDI 856 – Advance Ship Notice / ASN (Vendor → Amazon)
• EDI 810 – Invoice (Vendor → Amazon)
• EDI 997 – Functional Acknowledgment (automated receipt)

Common Supplemental Documents

• EDI 860 – PO Change
• EDI 846 – Inventory Advice
• EDI 820 – Remittance Advice
• EDI 753/754 – Routing Request/Instructions (where used)
• EDI 875/880 – Grocery PO / Grocery Invoice (for applicable categories)

Labels & ASN Alignment

• Use GS1-128 (UCC-128) labels with correct SSCC and line/item detail aligned to the ASN.
• Ensure carton/pallet identifiers, quantities, and item codes match the ASN to prevent receiving exceptions.
• Follow packing rules by PO, item, and ship-to to minimize chargebacks and delays.

Connection Methods & Security

• Support for AS2 and other approved secure transport methods.
• Hardened connections with encryption, message integrity, and retry/reconciliation controls.

Compliance, Chargebacks & Performance

• Late or inaccurate ASNs, label mismatches, or invoice discrepancies can trigger deductions.
• Maintain strict timing and data-quality standards to protect vendor scorecards.
• Use exception alerts and dashboards to resolve issues before they impact settlements.

Why Choose Cogential IT for Amazon EDI

• Retail-grade mappings: Continuously updated EDI maps aligned to Amazon formats and validation rules.
• Fast onboarding: Proven playbook covering requirements, testing, certification, and go-live.
• Seamless integrations: ERP/WMS/3PL connectivity (SAP, Oracle, NetSuite, Microsoft Dynamics, Infor, and more).
• Automation & monitoring: Hands-free document flows with proactive alerts and error handling.
• Chargeback prevention: ASN/label accuracy checks and business-rule validation lower risk and rework.
• Scalable, secure platform: Cloud performance for peak seasons, with encryption and audit trails.
• Expert support: Dedicated specialists familiar with Amazon Vendor Central workflows.

Our Implementation Process

1. Readiness Assessment: Review current order, shipping, and invoicing flows against Amazon specs; identify gaps.
2. Mapping & Configuration: Configure 850/855/856/810/997 (plus optional 860/846/820/875/880) and label formats.
3. Testing & Certification: Validate transport, acknowledgments, and end-to-end data integrity.
4. Go-Live & Monitoring: Launch production flows, with dashboards and alerts for exceptions and timing.
5. Optimization: Reduce exception rates, tune performance, and align to program updates as they occur.

Business Outcomes You Can Expect