✓
GTIN/Quantity Alignment
Each label’s GTIN and unit count must match the ASN carton record—zero tolerance for variances.
Zero-Downtime EDI Onboarding
Future-Proof The Hershey Company EDI Systems
Transform your The Hershey Company integration from a liability into a strategic asset. Cogential IT LLC provides world-class EDI services and powerful ERP integration that ensures your business operates at peak efficiency. Say goodbye to rejected files and manual workarounds, and hello to automated Food & Beverage excellence.
NetSuiteSage X3SAP S/4HANA
cloud
EDI
PO
ASN
810
997
Retail Network
Trading PartnerInventory
Index Directory
Explore Content
01
The Hershey Company EDI Definition
02
The Hershey Company EDI Key Takeaway
03
The Hershey Company Supported EDI Documents
04
Barcode Labels & Packing Slips
05
The Hershey Company EDI Pressure Points
06
The Hershey Company Supported ERP Integrations
07
The Hershey Company Compliance and Onboarding
08
The Hershey Company EDI FAQs
ZERO-CLICK DEFINITION
What is The Hershey Company EDI?
The Hershey Company EDI is a food and beverage compliance framework that automates the exchange of purchase orders, ship notices, invoices, and product activity data between suppliers and Hershey’s procurement systems. It demands strict electronic document alignment with AS2/VAN protocols and physical label-spackaging mapping to ensure supply chain velocity and chargeback reduction.
EDI 810 Invoice
EDI 850 Purchase Order
EDI 852 Product Activity Data
// Operational Focus
Label-to-ASN alignment readiness
Synchronizing carton labels and packing slips with ASN data to eliminate receiving discrepancies and chargebacks.
Syncing EDI documents directly into food‑specific ERP/WMS platforms for real‑time inventory and order accuracy.
Maintaining resilient AS2 or VAN communication channels for high‑volume, schedule‑driven food distribution.
The Hershey Company EDI Key TakeAway
The Hershey Company EDI readiness: Key Takeaways
Label–ASN consistency prevents penalties.
ERP‑integrated EDI avoids manual re‑entry.
Protocol stability keeps orders flowing.
Operational Focus
Where Hershey compliance usually gets stuck?
Most failures happen when label/slip data drifts from the digital ASN, or ERP integration lags.
01
Why do Hershey chargebacks spike when labels are perfect?
Because the label barcode doesn’t match the transmitted ASN carton count, triggering receiving system errors.
02
How can product activity data (852) disrupt replenishment?
Inaccurate or delayed 852 files lead to out‑of‑stocks because Hershey’s demand signals never reach your inventory systems.
03
What makes AS2 communication unstable with Hershey?
Misconfigured encryption certificates or poor retry logic cause intermittent connection drops, missing critical order time windows.
The Cogential IT Edge
Your ultimate Hershey EDI compliance partner
We embed label‑to‑ASN governance, ERP‑native integration, and Hershey‑specific mapping into one service—eliminating the usual expensive trial‑and‑error.
Pre‑built Hershey map library
Ready‑to‑deploy X12 maps for 850/855/856/810/852 that pass Hershey’s validation on the first test cycle.
Carton‑label ASN alignment
Our automated checks ensure every serialized barcode and packing slip mirrors the exact ASN hierarchy you transmit.
852 product activity analytics
We configure 852 processing into your ERP so you can react to sell‑through data and avoid replenishment gaps.
AS2 & VAN management
Full setup, certificate rotation, and 24/7 monitoring for Hershey‑preferred AS2 and VAN endpoints.
Food ERP integration
Direct connections to Aptean, Infor, SAP, NetSuite, and WMS platforms—no middleware translation layers.
Onboarding without busywork
We run all connectivity, partner testing, and label validation while your team stays focused on production.
Ready to streamline Hershey compliance?
Let our engineers handle mapping, labels, and AS2 while you ship on time—zero chargebacks.
The Hershey Company EDI DOCUMENT MATRIX
Five transaction sets that drive every shipment
Each document must arrive within the allotted SLAs to avoid rejections.
01
Purchase Order
Initiates the fulfillment cycle; must be acknowledged within hours to confirm commitment.
Workflow
02
Purchase Order Acknowledgment
Confirms order acceptance or changes; delays here block the next supply chain step.
Workflow
03
Ship Notice/Manifest
Sends carton‑level detail; must match physical labels and packing slips exactly.
Workflow
04
Invoice
Triggers payment; must reconcile with the original PO and the actual shipped quantities.
Workflow
05
Product Activity Data
Provides sell‑through signals; clean data ensures accurate demand forecasts and replenishment.
Workflow
label and ASN readiness
Keep barcode, carton, ASN, and invoice data aligned.
Barcode labels, packing slips, and ASN must reflect the same carton counts and GTINs—misalignment triggers automatic chargebacks.
✓
Serialization Check
Verify unique SSCC or serial numbers on labels are transmitted in the ASN MAN segment.
✓
Packing Slip Cross‑Ref
The packing slip should list all carton IDs present in the ASN; no orphaned or missing IDs.
Connected EDI-to-ERP Integration Matrix
Link Hershey EDI to your existing ERP systems
Cogential IT removes manual re‑keying by connecting Hershey’s EDI stream directly into the platforms your warehouse and finance teams already use.
Order → ASN → Invoice
Built for retail compliance
850
856
810
A
Aptean Food & Beverage ERP
Inject 850/856/810 into batch traceability and recipe‑based workflows automatically.
I
Infor CloudSuite Food & Beverage
Sync orders, ship notices, and 852 activity data with production scheduling modules.
S
SAP S/4HANA
Feed EDI transactions directly into SAP’s advanced ATP and warehouse management functions.
T
Toast
Bridge Hershey purchase orders into Toast’s restaurant inventory and procurement modules.
S
Sage X3
Seamlessly post invoices/shipments and update real‑time stock levels in Sage X3.
O
Oracle MICROS Simphony
Integrate Hershey EDI into POS‑driven ordering and back‑office Simphony environments.
M
Manhattan Active WMS
Direct ASN and label data into Manhattan WMS for automatic receiving and put‑away.
N
NetSuite
Map purchase orders, invoices, and 852 data into NetSuite’s inventory and financial modules.
COMPLIANCE AND ONBOARDING
The Hershey Company
How we manage Hershey compliance from day zero
We run parallel testing, label certification, and continuous AS2/VAN monitoring to make onboarding a single, predictable cycle.
01
Partner Enrollment
Submit your Hershey vendor profile and set up connectivity credentials through our portal.
02
Map Testing 850–855
Validate the purchase order and acknowledgment flow returns no structural errors or timeouts.
03
Label & ASN Validation
Test physical barcode samples alongside 856 transmissions to confirm perfect alignment.
04
810 Invoice Precision
Ensure invoice totals match the shipped quantities and the original PO line‑item prices.
05
852 Activity Onboarding
Configure 852 processing and verify data lands in your ERP/WMS without truncation or delay.
06
AS2/VAN Endurance Test
Run 72‑hour stability checks under load to confirm zero dropped connections during peak windows.
07
Go‑Live Handover
Move to production with 7‑day hyper‑care monitoring and real‑time error alerts.
The Hershey Company EDI LAUNCH SUPPORT
Ready to simplify
EDI onboarding?
Cogential IT can help your team prepare The Hershey Company EDI documents, labels, ERP integration, connectivity, testing, and go-live support — so compliance does not become a manual operations burden.
Supported:
850
856
810
855
READINESS PATH
Move from requirement review to monitored go-live
01
Review Requirements
EDI document and schedule requirements for The Hershey Company
02
Connect Systems
ERP, warehouse, production, and finance data integration
03
Launch & Monitor
Test, launch, monitor, and fix document exceptions
POWERED BY
Cogential IT
Verified Partner
Free checklist
Get the The Hershey Company EDI Compliance Checklist
Use this checklist to prepare your The Hershey Company EDI workflow before onboarding.
Document readiness checks
ERP and system integration planning
Testing and go-live support checklist
Exception and acknowledgment monitoring
The Hershey Company EDI Knowledge Base
Frequently Asked
Questions
Everything you need to know about trading with The Hershey Company via EDI — from document requirements to compliance details.
DOCUMENT CONTROL
Every The Hershey Company document, precisely routed
Schedule-driven EDI requires every document to land in the right system at the right time. Cogential IT guarantees seamless X12 integration with The Hershey Company — from purchase orders to invoices, every transaction is validated, mapped, and delivered with precision.
850
Purchase Order
OUT
810
Invoice
OUT
856
Advance Ship Notice
OUT
855
PO Acknowledgment
IN
997
Functional Ack
IN
POWERED BY
Cogential IT
Verified