Certified ANSI X12 & EDIFACT Protocols · Powered by Cogential IT LLC

High-Volume Retail EDI Processing for ShopHQ

Connect your ERP directly to ShopHQ with direct ERP synchronization for purchase orders, invoices, acknowledgments, and advance ship notices. Orders flow in automatically, shipments confirm back instantly, and billing stays matched to every transaction. Meet ShopHQ's retail compliance requirements and reduce the risk of chargebacks or dock delays. Get up and running quickly with our managed onboarding and round-the-clock support team.

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4.7/5 109+ Verified Client Reviews

Proven EDI Compliance

Integrate with Any ERP SystemCustom Coded APIsDual-Mode Xref EngineAuto Pick & Pack 856 ASN

850810855856820812

Cogential IT LLC·Certified EDI Partner·ISO 27001 Compliant

ShopHQ

● Live

Transactions

1,248

↑ 12.4%

Partners

↑ Active

Uptime

99.9%

↑ 0.2%

MonTueWedThuFriSatSunMon

Recent Transactions

850Target — PO Received2m ago

810Walmart — Invoice Sent8m ago

856Costco — ASN Pending14m ago

Table of Contents Structure

#01

EDI Definition & Overview

#02

Integration & Architecture

#03

Supported EDI Documents

#04

Barcode Labels & Packing Slips

#05

Operational Pressure Points

#06

ERP & System Integrations

#07

Compliance & Onboarding

#08

Frequently Asked Questions

Zero-Click Definition

What is ShopHQ EDI?

ShopHQ EDI is the electronic compliance framework connecting retail suppliers with ShopHQ's multichannel commerce platform. It automates purchase order receipt, acknowledgment, shipment notification, and invoicing through standardized X12 documents exchanged over AS2 or SFTP, synchronizing order, fulfillment, and billing data directly with ERP systems to eliminate manual entry and meet strict retail trading partner requirements.

EDI 810 Invoice EDI 850 Purchase Order EDI 855 Purchase Order Acknowledgment

Multichannel retail compliance readiness

Validate every purchase order acknowledgment and ship notice against ShopHQ's retail routing guides before transmission.

Multichannel retail compliance readiness

Sync order, shipment, and invoice data directly into your ERP to eliminate re-keying errors.

Multichannel retail compliance readiness

Maintain stable AS2 and SFTP connections with continuous monitoring and automatic recovery from failed transmissions.

CLOUD EDI PLATFORM

ShopHQ EDI Integration
& Compliance

When a national video shopping retailer like ShopHQ features your product on air, orders surge within minutes — and their Eden Prairie, Minnesota-based operation, broadcasting into millions of homes since 1991, expects your EDI to keep seamless pace. Miss a GS1-128 label or ship a drop-ship order without a branded packing slip, and chargebacks quietly devour the margin that surge created. Cogential IT's fully-managed Cloud EDI Platform runs ShopHQ's complete routing guide for you — 850, 855, 810, and EDI 856 transactions over AS2 and SFTP — with pre-configured segment mapping, real-time validation, and a Reduced Chargebacks Assurance, so your team never touches a compliance manual again.

Pre-Transmission Validated Direct ERP Ingestion Dedicated Engineering SLA

ONE INTEGRATION · ENTIRE NETWORK X12 · EDIFACT

Your ERP

one REST API

CogentailIT

cloud EDI platform

Warehousing

940 · Warehouse Order

Freight

204 · Load Tender

Fulfillment

856 · Ship Notice

Suppliers

850 · Purchase Order

Retailers

850 · Purchase Order

Technical Architecture & Integration Engine

Engineered for Production

Broadcast-Speed Order Processing

ShopHQ's on-air promotions trigger order surges in real time. Our managed cloud EDI captures every 850 purchase order arriving via AS2 or SFTP and flows it directly into your ERP — no rekeying, no delays, no missed demand.

Acknowledged, Invoiced, Paid Faster

We automate the entire order-to-cash loop: 855 PO acknowledgements confirm acceptance within ShopHQ's required windows, while compliant 810 invoices transmit with exact pricing, allowances, and terms to accelerate your payment cycles.

GS1-128 ASN Compliance, Perfected

Every 856 ASN ships with carton-level detail and retailer-scannable GS1-128 barcode data pre-validated against ShopHQ's labeling guide — ensuring clean dock-door receiving and perfectly synced inventory.

DSV-Ready, Brand-Perfect Paperwork

For direct-ship vendors, we generate ShopHQ-branded packing slips with accurate line-level data automatically — keeping your drop-ship fulfillment compliant without manual templates or print-room headaches.

Direct ERP Integration · Flat File / REST / Webhook · Zero Rigidity

Where does ShopHQ compliance usually get stuck?

Most ShopHQ compliance failures occur when fulfillment operations and EDI document mapping run on disconnected tracks.

01 01

Do ShopHQ purchase orders reach your ERP without manual re-entry?

We map inbound 850 orders directly into your ERP, so fulfillment starts without duplicate entry or delays.

02 02

Are your ASNs matching carton labels and packing slips exactly?

Barcode labels, packing slips, and 856 ship notices are generated from one synchronized data source.

03 03

Is your 855 acknowledgment sent within ShopHQ's required window?

Acknowledgments trigger automatically upon order receipt, confirming acceptance or changes within ShopHQ's required compliance timelines.

The Cogential IT Edge

Why Cogential IT Delivers ShopHQ EDI Compliance Faster

We combine prebuilt ShopHQ mappings, tested retail integrations, and hands-on compliance engineers so your team avoids chargebacks, delays, and costly trial-and-error onboarding.

Prebuilt ShopHQ Mapping Library

Our tested ShopHQ maps cover purchase orders, acknowledgments, ship notices, and invoices, cutting weeks from your implementation timeline.

Certified AS2 and SFTP Connectivity

We configure, test, and continuously monitor your ShopHQ communication channels, ensuring every transmission lands securely without manual intervention.

Label, Slip, and ASN Alignment

Barcode labels, packing slips, and ship notices pull from one dataset, eliminating mismatches that trigger ShopHQ compliance violations.

Direct ERP Integration Expertise

Orders, acknowledgments, shipments, and invoices flow straight into Epicor, SAP, Infor, Oracle, and Dynamics environments without middleware complexity.

Proactive Retail Chargeback Prevention

Validation rules catch routing guide violations before transmission, protecting your margins from avoidable ShopHQ deductions and costly disputes.

24/7 Compliance Monitoring Support

Our support team watches every ShopHQ transaction around the clock, resolving exceptions before they ever impact your fulfillment.

Next Step

Ready to automate your ShopHQ compliance?

Let our engineers handle ShopHQ mappings and testing while you focus on growing multichannel retail sales.

Deploy Your ShopHQ EDI ->

ShopHQ EDI DOCUMENT MATRIX

Review Every ShopHQ EDI Document Requirement

Understand which transaction sets drive your ShopHQ order-to-cash compliance cycle.

DOCUMENT CONTROL

ShopHQ compliance depends on every document landing in the right system.

850

Purchase Order Set 01 of 06

856

Ship Notice/Manifest Set 02 of 06

810

Invoice Set 03 of 06

6 Documents X12

850 01

Purchase Order

Inbound orders arrive from ShopHQ and flow directly into your ERP for immediate fulfillment processing.

Workflow →

855 02

Purchase Order Acknowledgment

Outbound acknowledgment confirms acceptance or changes, keeping ShopHQ informed within required response windows.

Workflow

856 03

Ship Notice/Manifest

Outbound ship notice transmits carton-level shipment details ahead of goods arriving at ShopHQ facilities.

Workflow →

810 04

Invoice

Outbound invoice bills shipped orders electronically, matching purchase order and ship notice data precisely.

Workflow →

860 05

Purchase Order Change Request - Buyer Initiated

Inbound change requests update open orders in your ERP without disrupting confirmed fulfillment schedules.

Workflow →

846 06

Inventory Inquiry/Advice

Outbound inventory advice keeps ShopHQ informed of available stock for smarter replenishment decisions.

Workflow

JSON PAYLOAD 0 ERRORS

2 "interchange_header": {

3 "sender_id": "COGENTAILIT",

4 "receiver_id": "ACME",

5 "usage_indicator": "I1",

6 "control_version": "00402",

7 "control_number": "000001"

8 },

9 "invoice": {

10 "number": "INV-2024-0847",

11 "date": "2024-06-14",

12 "terms": "NET 30",

13 "total": 12500.00

14 }

15}

PROBLEMS · 0 partner guide: ACME v2.4

No problems yet — hit "Run test" to validate the payload.

VALIDATION ENGINE

Validate ShopHQ
EDI in Minutes

Before a single document reaches ShopHQ's gateway, our proprietary Validation Engine replays every transaction against their live routing guide — checking PO acknowledgement timelines on the 855, price and quantity integrity on the 810, and carton-level accuracy on the 856 ASN. GS1-128 barcode structures, SSCC label data, and branded DSV packing slip fields are all verified pre-transmission, so errors surface on your dashboard instead of as deductions on your remittance. The result: 99.9% data accuracy, minimized chargebacks, and total visibility from purchase order to payment.

Errors Caught Before Transmission

Our proprietary Validation Engine screens every outbound document against ShopHQ's unique business rules — segment sequencing, qualifier accuracy, and field-level formats — intercepting violations before they ever hit their AS2 or SFTP gateway.
Pre-Built Routing Guide Intelligence

ShopHQ's complex segment mapping comes pre-configured in our platform. Ship-from-warehouse or drop-ship DSV, your 850-to-856 flow maps cleanly to their exact requirements with no custom coding and no IT burden on your team.
Barcode & Label Assurance

GS1-128 formats, check digits, and SSCC carton identifiers are validated in real time — ensuring every label scans clean at ShopHQ's distribution centers and every packing slip meets branded DSV standards.
Total Visibility, Minimized Chargebacks

Track every 850, 855, 810, and 856 through a live dashboard with instant error insights and alerts — backed by Cogential IT's Reduced Chargebacks Assurance and 99.9% data accuracy across your entire ShopHQ trading relationship.

Connected EDI-to-ERP Integration Matrix

Connect ShopHQ EDI directly to your existing ERP

Cogential IT eliminates manual re-entry by connecting ShopHQ EDI workflows with the ERP systems your operations team already runs.

Order → ASN → Invoice Built for retail compliance

Cogential IT

EDI + ERP Integration Hub

Maps ShopHQ trading partner documents into daily supplier systems without disconnected manual workflows or duplicate data handling.

850 855 856

Epicor Kinetic Sync ShopHQ orders, ship notices, and invoices directly into Epicor Kinetic workflows.

SAP S/4HANA Automate ShopHQ purchase orders, ASNs, and billing inside SAP S/4HANA processes.

Infor CloudSuite Industrial / SyteLine Push ShopHQ orders and shipment data straight into Infor SyteLine operations.

Oracle SCM Cloud Flow ShopHQ demand, fulfillment, and invoicing data into Oracle SCM Cloud.

Microsoft Dynamics 365 Deliver ShopHQ orders, acknowledgments, and invoices into Dynamics 365 automatically.

SYSPRO Sync ShopHQ purchase orders and ship notices with SYSPRO order management.

Oracle JD Edwards Automate ShopHQ order, ASN, and invoice flows inside JD Edwards.

Plex Smart Manufacturing Platform Connect ShopHQ demand signals and fulfillment data with Plex workflows.

COMPLIANCE AND ONBOARDING

ShopHQ

How Cogential IT manages ShopHQ compliance and onboarding

We handle mapping, testing, certification, and go-live monitoring so your ShopHQ trading relationship launches without compliance surprises.

Control Matrix

Accurate mapping and certification drive successful ShopHQ onboarding

Our team validates every document against ShopHQ requirements, tests each connection, and monitors live traffic until stability is proven.

850

855

856

810

850, 855, 856, 810 Every ShopHQ order follows this validated document control sequence.

Partner Profile Setup

We register your connection and configure AS2 or SFTP credentials with ShopHQ.

Document Mapping

Each transaction set maps precisely to your ERP fields and ShopHQ specifications.

Routing Guide Validation

Documents are tested against ShopHQ routing guides to catch violations early.

Label and Slip Setup

Barcode labels and packing slips are configured to match ship notice data.

End-to-End Testing

Full test cycles confirm orders, acknowledgments, ASNs, and invoices exchange correctly.

Certification and Go-Live

We complete ShopHQ certification and monitor live transmissions until volumes stabilize.

Ongoing Compliance Support

Continuous monitoring and expert support keep your ShopHQ relationship compliant long-term.

ShopHQ EDI LAUNCH SUPPORT

Ready to simplify
EDI onboarding?

Cogential IT can help your team prepare ShopHQ purchase orders, ASNs, GS1-128 barcode labels, ERP integration, connectivity, testing, and go-live support — so compliance does not become an operations burden.

Talk about ShopHQ EDI readiness Book a Demo

Supported: 850 856 810 855

Any ERP Integration Custom Coded APIs Dual-Mode Xref 24-Hr SLA Support

READINESS PATH

Move from requirement review to monitored go-live

Review Requirements EDI document, label, and compliance specifications for ShopHQ.

Connect Systems ERP, warehouse, inventory, and accounting data integration.

Launch & Monitor Test, launch, monitor, and fix transaction exceptions with live SLA tracking.

Verified EDI Partner

Free checklist

Get the ShopHQ EDI Compliance Checklist

Use this checklist to prepare your ShopHQ EDI workflow before onboarding.

Document readiness checks ERP and system integration planning Testing and go-live support checklist Exception and acknowledgment monitoring

PDF

850 856 810

ShopHQ EDI Knowledge Base

Frequently Asked
Questions

Everything you need to know about trading with ShopHQ via EDI — from document requirements to compliance details.

DOCUMENT CONTROL

Every ShopHQ document, precisely routed

Schedule-driven EDI requires every document to land in the right system at the right time. Cogential IT guarantees seamless X12 integration with ShopHQ — from purchase orders to invoices, every transaction is validated, mapped, and delivered with precision.

810

Invoice

850

Purchase Order

855

Purchase Order Acknowledgment

856

Ship Notice/Manifest

Verified

01 How to migrate from legacy EDI or manual Web EDI to ShopHQ without disrupting orders?

Plan a parallel-run cutover where your legacy system and new ShopHQ EDI connection both process 850 purchase orders for one to two weeks. Map the mandated 850, 810, 855, and 856 transaction sets to your new environment before switching off Web EDI. Validate every outbound 810 invoice and 856 ASN against ShopHQ Retail EDI compliance rules in their ShopHQ Supplier Portal / B2B Gateway test mailbox. Keep your old manual login active as a backup until production certification passes and at least five live order cycles complete cleanly.

02 What are ShopHQ GS1-128 pallet and case label requirements for DC shipments?

Every pallet and case must carry a GS1-128 Shipping Container Barcode with a unique SSCC-18 serial number encoded in Application Identifier 00. Labels should also include AI 02 for the GTIN, AI 37 for quantity, and human-readable PO and vendor information. Pallet integrity matters for cross-docking, so do not break or re-tape master cartons after labeling. Print labels at 203 dpi or higher and scan-verify each SSCC against the EDI 856 ASN before the truck leaves, because DC routing guides reject unreadable or mismatched barcodes.

03 How does ShopHQ prevent chargebacks from ASN timing mismatches and bad EDI segments?

Send your EDI 856 ASN within the required advance shipment window and make sure the BSN03 ship date, REF segment references, and HL hierarchy match the physical carton count exactly. Validate HL levels, LIN product IDs, and SN1 quantities against the original 850 before transmission. Any mismatch between the ASN and what arrives at the DC can trigger automated compliance flags. Use the ShopHQ Supplier Portal / B2B Gateway to review ASN status daily and fix rejected documents before the carrier delivers.

04 What is the ShopHQ EDI onboarding timeline and test packet certification process?

Most suppliers complete ShopHQ EDI onboarding in four to six weeks, assuming clean mapping and quick test response turnaround. The milestone path is connectivity setup, 850/855 inbound test, 810 invoice test, 856 ASN test, and finally a joint production certification call. Submit each test packet through the ShopHQ Supplier Portal / B2B Gateway and wait for validation feedback before moving to the next transaction. Do not request production ISA/GS IDs until all four mandated documents pass and you have demonstrated a complete order-to-cash cycle.

05 How to set up AS2 and SFTP for ShopHQ EDI secure communication?

ShopHQ supports both AS2 Direct Secure Communication and SFTP, so choose AS2 if you want real-time MDN receipts or SFTP if you prefer scheduled batch drops. Exchange public certificates for AS2 signing and encryption, and confirm TLS settings, host endpoints, and partner IDs through the ShopHQ Supplier Portal / B2B Gateway. For SFTP, set up key-based authentication and lock down allowed IP ranges. Test connectivity with a small non-production file first, then validate MDN success or SFTP receipt before sending live 850, 810, 855, or 856 documents.

06 Which ERPs integrate with ShopHQ EDI for Brightpearl by Sage, Salesforce Commerce Cloud, and ShipStation?

Brightpearl by Sage, Salesforce Commerce Cloud, and ShipStation can all feed order, inventory, and shipment data into ShopHQ EDI workflows through a compliant middleware layer. The middleware translates platform-specific order records into ANSI X12 850, 855, 810, and 856 formats and routes them over ShopHQ AS2, SFTP requirements. Map item masters, UOMs, and ship-to locations carefully because each platform stores data differently. Run end-to-end tests for a sample PO, invoice, and ASN from each system before certifying production.

07 When should ShopHQ suppliers use optional 860 order changes and 846 inventory inquiry?

Use EDI 860 when ShopHQ sends a PO change and you need to confirm or reject revisions to quantity, price, ship date, or cancel date with an 865 or updated 855. Use EDI 846 to publish inventory availability only if ShopHQ has requested it as part of your vendor program, since it is optional and not required for every supplier. Treat every 860 as binding once accepted, and update your WMS and fulfillment schedule immediately. Always log the change reference number so your 856 ASN and 810 invoice reflect the revised PO details.

08 What are the mandated ShopHQ EDI 850, 810, 855, and 856 transaction set workflows?

ShopHQ EDI compliance requires four core documents: EDI 850 Purchase Order starts the cycle, EDI 855 PO Acknowledgment confirms or rejects items and dates, EDI 810 Electronic Invoice requests payment after shipment, and EDI 856 ASN tells the DC what is arriving. The 850 carries PO number, ship-to, and line-item detail; the 855 returns ACK01 line status codes; the 810 must reference the PO and ship notice; and the 856 must use HL segments to link order, pack, and item levels. Send each document in sequence and never invoice before the ASN is accepted.

09 How does ShopHQ manage EDI specification updates and mapping changes after go-live?

ShopHQ publishes guideline updates through the ShopHQ Supplier Portal / B2B Gateway and typically gives suppliers thirty to sixty days to implement mapping changes. Assign one internal EDI owner to monitor portal announcements, version notices, and test requests. Keep a regression test script covering 850, 855, 810, and 856 so you can re-certify quickly after any map change. Document every segment change, run parallel testing for at least two weeks, and confirm production cutover only after ShopHQ approves the updated test packet.

EXPLORE MORE

Trading Partners We Also Support

Explore EDI compliance guides for popular and high-demand trading partners in our integration network.

Sainsburys Grocery Ocado Retail Auchan Retail Waitrose Retail E.Leclerc Retail Intermarché Retail Aeon (Japan) Retail Office Depot Special Buy Retail

High-Volume Retail EDI Processing for ShopHQ

What is ShopHQ EDI?

Multichannel retail compliance readiness

Multichannel retail compliance readiness

Multichannel retail compliance readiness

ShopHQ EDI Integration& Compliance

Broadcast-Speed Order Processing

Acknowledged, Invoiced, Paid Faster

GS1-128 ASN Compliance, Perfected

DSV-Ready, Brand-Perfect Paperwork

Do ShopHQ purchase orders reach your ERP without manual re-entry?

Are your ASNs matching carton labels and packing slips exactly?

Is your 855 acknowledgment sent within ShopHQ's required window?

Prebuilt ShopHQ Mapping Library

Certified AS2 and SFTP Connectivity

Label, Slip, and ASN Alignment

Direct ERP Integration Expertise

Proactive Retail Chargeback Prevention

24/7 Compliance Monitoring Support

Ready to automate your ShopHQ compliance?

Validate ShopHQEDI in Minutes

EDI + ERP Integration Hub

Partner Profile Setup

Document Mapping

Routing Guide Validation

Label and Slip Setup

End-to-End Testing

Certification and Go-Live

Ongoing Compliance Support

Ready to simplifyEDI onboarding?

Move from requirement review to monitored go-live

Get the ShopHQ EDI Compliance Checklist

Frequently Asked Questions

Every ShopHQ document, precisely routed

Trading Partners We Also Support

Let’s design your EDI & ERP workflow the right way.

See Our Platform in Action

ShopHQ EDI Integration
& Compliance

Validate ShopHQ
EDI in Minutes

Ready to simplify
EDI onboarding?

Frequently Asked
Questions