Accurate EDI, Every Time · Powered by Cogential IT LLC

Scale with Longos EDI

Keep your grocery shipments moving smoothly with Longo's using automated EDI integration designed for fresh and packaged food suppliers. We connect your ERP directly to their systems so purchase orders, grocery invoices, and product catalogs exchange automatically and accurately. Meet their routing guide, protect against deductions, and avoid delays that can disrupt perishable deliveries. Our managed onboarding and responsive support team handle everything without requiring in-house EDI expertise.

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4.7/5 109+ Verified Client Reviews

Proven EDI Compliance

Integrate with Any ERP SystemCustom Coded APIsDual-Mode Xref EngineFlat File CSV / XML

850810855856820812

Cogential IT LLC·Certified EDI Partner·ISO 27001 Compliant

Longos

● Live

Transactions

1,248

↑ 12.4%

Partners

↑ Active

Uptime

99.9%

↑ 0.2%

MonTueWedThuFriSatSunMon

Recent Transactions

850Target — PO Received2m ago

810Walmart — Invoice Sent8m ago

856Costco — ASN Pending14m ago

Table of Contents Structure

#01

EDI Definition & Overview

#02

Integration & Architecture

#03

Supported EDI Documents

#04

Barcode Labels & Packing Slips

#05

Operational Pressure Points

#06

ERP & System Integrations

#07

Compliance & Onboarding

#08

Frequently Asked Questions

Zero-Click Definition

What is Longos EDI?

Longos EDI is the standardized electronic exchange of procurement and financial documents between trading partners and the Longos grocery chain, enabling automated processing of purchase orders, invoices, and specialized grocery product orders. It ensures data accuracy, compliance with Longos's retail specifications, and seamless integration into supplier back-end systems for efficient order fulfillment and payment reconciliation.

EDI 810 Invoice EDI 850 Purchase Order EDI 875 Grocery Products Purchase Order

Operational Focus

Grocery supply chain compliance readiness focus

Ensuring 850, 875, and 810 documents pass Longos's strict validation rules.
Synchronizing purchase order data accurately with Oracle Retail or SAP S/4HANA systems.
Maintaining stable AS2 or VAN connectivity for uninterrupted transaction flow.

CLOUD EDI PLATFORM

Longo's EDI Integration
& Compliance

Originating as a neighborhood fruit market in 1956 and operating out of Vaughan, Ontario, Longo's maintains stringent retail grocery standards that require seamless digital precision. Managing tight fresh-grocery fulfillment windows and strict electronic data interchanges can quickly overwhelm internal teams. With Cogential IT's Managed EDI Services, your brand integrates seamlessly into Longo's vendor ecosystem, executing transactions like the EDI 875 grocery purchase order with complete automated efficiency.

Pre-Transmission Validated Direct ERP Ingestion Dedicated Engineering SLA

ONE INTEGRATION · ENTIRE NETWORK X12 · EDIFACT

Your ERP

one REST API

CogentailIT

cloud EDI platform

Warehousing

940 · Warehouse Order

Freight

204 · Load Tender

Fulfillment

856 · Ship Notice

Suppliers

850 · Purchase Order

Retailers

850 · Purchase Order

Technical Architecture & Integration Engine

Engineered for Production

High-Reliability AS2 & VAN Connectivity

Secure, enterprise-grade communication channels configured to Longo's exact routing guides, ensuring continuous message exchange without dedicated in-house IT overhead.

End-to-End Grocery EDI Mapping

Pre-configured segment translation for EDI 850 standard purchase orders, EDI 875 grocery purchase orders, and EDI 810 electronic invoices tailored to fresh and packaged goods.

Automated ERP & Financial Sync

Eliminate error-prone rekeying with automated bi-directional data flow, ingesting Longo's purchase orders and pushing invoices straight through your backend business systems.

Reduced Chargebacks Assurance

Our end-to-end managed platform enforces Longo's compliance benchmarks across every document, safeguarding your margins from routing and formatting non-compliance penalties.

Direct ERP Integration · Flat File / REST / Webhook · Zero Rigidity

Where does Longos EDI compliance typically break down?

Most issues arise when grocery order data mapping is disconnected from warehouse and accounting workflows.

01 01

Are your 875 grocery product orders failing Longos's item-level validations?

Incorrect UPC or unit-of-measure mapping triggers rejections, delaying shelf replenishment and risking compliance fines.

02 02

Do barcode labels mismatch the ASN data sent to Longos?

Misaligned carton labels and electronic ASN cause receiving discrepancies, leading to chargebacks and inventory errors.

03 03

Is invoice data from 810 not matching the original 850?

Price or quantity mismatches between PO and invoice result in payment delays and manual reconciliation overhead.

The Cogential IT Edge

Why Cogential IT is Longos's top EDI compliance partner?

We combine deep grocery EDI expertise with ERP-native integration, ensuring your Longos transactions flow without manual intervention or compliance gaps.

Grocery-specific mapping expertise

We pre-configure 875, 850, and 810 mappings to Longos's exact item and pricing requirements, eliminating validation errors.

Barcode-to-ASN synchronization

Our label solutions ensure every carton's barcode matches the 856 ASN, preventing receiving discrepancies and chargebacks.

ERP-integrated automation

Direct integration with Oracle Retail, SAP S/4HANA, and other systems eliminates manual data entry and accelerates order processing.

Proactive compliance monitoring

We continuously validate EDI transactions against Longos's latest specifications, catching errors before they impact your operations.

AS2/VAN communication reliability

Our managed AS2 and VAN connectivity assurances 24/7 document exchange with Longos, minimizing transmission failures.

End-to-end testing support

We simulate full transaction cycles with Longos to verify mapping, labels, and ERP integration before you go live.

Next Step

Ready to streamline your Longos compliance?

Let our engineers handle the mapping layout while you focus on scaling distribution.

Deploy Custom EDI Setup ->

Longos EDI DOCUMENT MATRIX

Key EDI documents to review for Longos compliance

Understand the core transaction sets that drive Longos's grocery supply chain operations.

DOCUMENT CONTROL

Schedule-driven EDI requires every document to land in the right system.

875

Grocery Products Purchase Order Set 01 of 04

810

Invoice Set 02 of 04

850

Purchase Order Set 03 of 04

4 Documents X12

850 01

Purchase Order

Initiates the order cycle; must be accurately translated into your ERP for fulfillment.

Workflow →

875 02

Grocery Products Purchase Order

Specifies grocery item details; critical for correct picking and label generation.

Workflow →

810 03

Invoice

Triggers payment; must match PO and ASN data to avoid reconciliation delays.

Workflow →

855 04

Purchase Order Acknowledgment

Confirms order acceptance; missing acknowledgments can halt the procurement process.

Workflow

JSON PAYLOAD 0 ERRORS

2 "interchange_header": {

3 "sender_id": "COGENTAILIT",

4 "receiver_id": "ACME",

5 "usage_indicator": "I1",

6 "control_version": "00402",

7 "control_number": "000001"

8 },

9 "invoice": {

10 "number": "INV-2024-0847",

11 "date": "2024-06-14",

12 "terms": "NET 30",

13 "total": 12500.00

14 }

15}

PROBLEMS · 0 partner guide: ACME v2.4

No problems yet — hit "Run test" to validate the payload.

VALIDATION ENGINE

Validate Longo's
EDI in Minutes

Grocery supply chain operations leave no room for mismatched quantities, invalid GTINs, or timing inaccuracies. Cogential IT's real-time validation engine proactively intercepts and interrogates every outbound payload against Longo's specific business rules before transmission. By verifying pricing, segment hierarchy, and line-item details well before data reaches their intake gateway, our platform ensures 99.9% data accuracy and keeps your vendor scorecard seamless.

Pre-Transmission Business Rule Audits

Automatically trap structural defects, missing mandatory qualifiers, and unit-of-measure discrepancies before an EDI 810 invoice or order response ever transmits.
Certified GS1-128 Pallet & Case Labeling

Generate fully compliant GS1-128 barcode labels matched to your pallet manifests, ensuring immediate receiving scans at Longo's distribution centers.
Longo's-Compliant Branded Packing Slips

Automate the production of precise, customized packing slips and shipping documentation configured specifically for direct-store delivery and warehouse replenishment.
Visual Error Intelligence & Rapid Remediation

Receive actionable, plain-language alerts when purchase order exceptions occur, allowing supply chain coordinators to resolve data issues in seconds rather than days.

Connected EDI-to-ERP Integration Matrix

Connect Longos EDI to your existing ERP systems

Cogential IT helps reduce manual re-entry by connecting Longos EDI with the systems your team already uses.

Order → Delivery → Invoice Built for grocery & food supply

Cogential IT

EDI + ERP Integration Hub

Maps trading partner documents into daily supplier systems without disconnected manual workflows.

875 810 850

Oracle Retail Merchandising Sync purchase orders and invoices with Oracle Retail Merchandising for real-time inventory updates.

SAP S/4HANA Retail Integrate 850/875/810 into SAP S/4HANA Retail to automate order-to-cash cycles.

Manhattan Active WMS Connect EDI orders to Manhattan Active WMS for accurate picking and shipping.

Toast Bridge Longos EDI with Toast POS for seamless grocery order management.

Blue Yonder WMS Feed EDI data into Blue Yonder WMS to optimize warehouse fulfillment workflows.

Square Link Longos EDI transactions with Square for unified retail operations.

Salsify Sync product content from Salsify with Longos EDI for accurate item data exchange.

NCR Aloha Integrate EDI orders with NCR Aloha POS to streamline grocery transaction processing.

COMPLIANCE AND ONBOARDING

Longos

How Cogential IT manages Longos compliance and onboarding

We follow a structured process to ensure your EDI setup passes Longos's testing and goes live without delays.

Control Matrix

The most critical task: end-to-end document testing

We simulate live transactions with Longos to verify mapping, label output, and ERP integration before production cutover.

850

875

810

855

850, 875, 810, 855 These documents form the core order-to-cash cycle that must be validated during onboarding.

Requirements analysis

Review Longos's EDI specifications and your current ERP capabilities.

Map development

Build and test 850, 875, 810, and 855 mappings with sample data.

Label configuration

Design barcode labels and packing slips per Longos's guidelines.

AS2/VAN setup

Establish and certify communication channels with Longos.

End-to-end testing

Execute a full transaction cycle with Longos to confirm compliance.

Go-live support

Monitor initial production transactions and resolve any issues immediately.

Longos EDI LAUNCH SUPPORT

Ready to accelerate
grocery order fulfillment?

Cogential IT automates direct-store delivery, purchase orders, receiving tickets, and invoice matching for Longos — maintaining strict retail fill-rate compliance.

Talk about Longos grocery readiness Book a Demo

Supported: 875 810 850

Any ERP Integration Custom Coded APIs Dual-Mode Xref 24-Hr SLA Support

READINESS PATH

From purchase orders to accurate store delivery

Validate Store Orders Align Longos 875 grocery purchase orders and direct-store delivery requirements.

Connect Order & Billing Sync POS orders, delivery receipts, and automated 880/810 invoice generation.

Validate & Launch Complete store testing, ASN validation, and live electronic order processing.

Verified EDI Partner

Free checklist

Get the Longos EDI Compliance Checklist

Use this checklist to prepare your Longos EDI workflow before onboarding.

Document readiness checks ERP and system integration planning Testing and go-live support checklist Exception and acknowledgment monitoring

PDF

850 856 810

Longos EDI Knowledge Base

Frequently Asked
Questions

Everything you need to know about trading with Longos via EDI — from document requirements to compliance details.

DOCUMENT CONTROL

Every Longos document, precisely routed

Schedule-driven EDI requires every document to land in the right system at the right time. Cogential IT guarantees seamless X12 integration with Longos — from purchase orders to invoices, every transaction is validated, mapped, and delivered with precision.

810

Invoice

850

Purchase Order

875

Grocery Products Purchase Order

Verified

01 How to prevent Longos chargebacks from ASN timing mismatches and segment errors?

To avoid Longos chargebacks, align your EDI 856 ASN ship notice timing with the actual carrier pickup and ensure every segment passes validation. Validate REF, DTM, and HL loops against Longos Grocery EDI compliance rules, especially PO number, BOL, and ship-to DC references. If ASN data arrives late or contradicts the 850 or 875 purchase order, expect compliance penalties. Run pre-send mapping checks in your EDI translator and compare ASN timestamps to carrier scans before transmission. A clean 856 with matching weights, quantities, and SSCCs is your best defense against disputes.

02 What are Longos EDI 810 purchase order mapping requirements?

Longos mandates EDI 850, EDI 875, and EDI 810 for purchase orders and electronic invoices, so your 810 must map directly to the PO line items, quantities, and prices received. Match Big segment invoice number, IT1 line details, and TDS totals to the originating 850 or 875 Grocery Purchase Order. For grocery items, unit of measure, allowance/charge SAC segments, and tax handling must be accurate. Before going live, validate sample 810s through the longos Supplier Portal / B2B Gateway and confirm every IT1 line ties back to an accepted PO line.

03 How to set up AS2, VAN connection for Longos EDI?

Longos supports both AS2 Direct Secure Communication and VAN connectivity, so choose the method that fits your infrastructure. For AS2, exchange public certificates, configure MDN receipts, and set TLS encryption with your trading partner profile. For VAN, provide your mailbox ID and qualifier so documents route correctly. Test connectivity with sample 850, 875, and 810 documents before production. Whichever path you pick, document your AS2 URL or VAN mailbox details in the longos Supplier Portal / B2B Gateway and keep certificate expiration dates on a renewal calendar.

04 Why must Longos suppliers follow DSD, catch-weight, and cold chain rules in EDI?

Longos operates in grocery, so Direct Store Delivery, catch-weight pricing, perishable lot code tracking, and cold chain distribution directly affect EDI accuracy. Your 850 and 875 must accept variable-weight items, and your 856 ASN should report actual shipped weights with lot numbers in the correct REF or LIN segments. Lot tracking often appears in SLN or REF segments and must match GS1-128 case labels. If you ship temperature-controlled goods, confirm carrier and delivery-time data in the 856 so Longos can verify chain-of-custody. Clean lot and weight data prevents rejections at the DC.

05 How does a supplier migrate from manual Web EDI to automated Longos EDI without disruption?

Plan a parallel run where your legacy Web EDI or manual portal process stays active while automated EDI flows through AS2 or VAN. Map the mandated 850, 875, and 810 transaction sets first, then add optional 855, 856, 860, 812, 820, and 824 as needed. Run a full test packet against Longos Grocery EDI compliance requirements and reconcile outputs side-by-side with your old process. Only cut over after production certification. Keep a rollback checklist handy, and notify your internal customer service and warehouse teams before switching document flows.

06 Which GS1-128 pallet and case label rules apply for Longos distribution center shipments?

Longos requires GS1-128, also known as UCC-128, SSCC-18 barcode pallet and case labels for every shipment to a Standard Distribution Center. Each pallet label must carry a unique SSCC-18, GTIN, lot number, quantity, and ship-to information matching the 856 ASN. Case labels should follow the same GS1-128 Shipping Container Barcode standard with readable human-readable text beneath the barcode. Before shipping, scan a sample label and confirm it decodes the same SSCC that appears in your ASN HL loop. Mismatched labels are a common cause of DC delays and compliance issues.

07 When should Longos suppliers update EDI maps after guideline changes post-launch?

Review Longos specification updates whenever the longos Supplier Portal / B2B Gateway publishes a new mapping guide or change notice, typically quarterly or before seasonal resets. Update your 850, 875, and 810 maps first because they are mandated, then adjust optional 856, 860, 812, 820, and 824 maps if affected. Test revised maps in a non-production environment, run validation against the latest XSD or implementation guide, and re-certify if required. Keep a version log of every map change so you can trace any invoice or ASN rejection back to the guideline version in use.

08 How to integrate ShipStation, QuickBooks Enterprise, and Acumatica with Longos EDI?

ShipStation handles shipping labels and ASN data, QuickBooks Enterprise manages invoicing and GL coding, and Acumatica covers inventory and order fulfillment, so each platform plays a role in Longos EDI compliance. Route EDI 850 and 875 purchase orders into Acumatica for fulfillment, push shipment data to ShipStation for label and 856 generation, and send EDI 810 invoices from QuickBooks Enterprise. Use an integration layer that normalizes data between these systems and validates outputs against Longos AS2, VAN requirements. Always reconcile transaction IDs across platforms before transmitting to Longos.

09 What is the Longos EDI onboarding timeline and test packet certification process?

Longos EDI onboarding typically spans several weeks and includes connectivity setup, mapping development, test packet exchange, and production certification. Start by registering on the longos Supplier Portal / B2B Gateway and confirming AS2 or VAN details. Then exchange test 850, 875, and 810 documents, followed by optional 855, 856, and 860 if your workflow requires them. Longos will validate segment accuracy, GS1-128 label samples, and ASN alignment before granting production approval. Do not send live transactions until you receive written certification, and keep test results for future audits.

EXPLORE MORE

More Grocery Partners We Integrate

Other organizations in the grocery sector whose EDI requirements we handle. Compare transaction sets, compliance rules, and onboarding timelines.

Certco Grocery Bel Air Grocery Brookshire Brothers Grocery Brookshire Grocery Brokershire Grocery Grocery Booker Grocery Laurel Grocery Grocery Lidl Grocery

Scale with Longos EDI

What is Longos EDI?

Grocery supply chain compliance readiness focus

Longo's EDI Integration
& Compliance

High-Reliability AS2 & VAN Connectivity

End-to-End Grocery EDI Mapping

Automated ERP & Financial Sync

Reduced Chargebacks Assurance

Where does Longos EDI compliance typically break down?

Are your 875 grocery product orders failing Longos's item-level validations?

Do barcode labels mismatch the ASN data sent to Longos?

Is invoice data from 810 not matching the original 850?

Why Cogential IT is Longos's top EDI compliance partner?

Grocery-specific mapping expertise

Barcode-to-ASN synchronization

ERP-integrated automation

Proactive compliance monitoring

AS2/VAN communication reliability

End-to-end testing support

Ready to streamline your Longos compliance?

Key EDI documents to review for Longos compliance

Validate Longo's
EDI in Minutes

Connect Longos EDI to your existing ERP systems

EDI + ERP Integration Hub

How Cogential IT manages Longos compliance and onboarding

Requirements analysis

Map development

Label configuration

AS2/VAN setup

End-to-end testing

Go-live support

Ready to accelerate
grocery order fulfillment?

From purchase orders to accurate store delivery

Get the Longos EDI Compliance Checklist

Frequently Asked
Questions

Every Longos document, precisely routed

More Grocery Partners We Integrate

Let’s design your EDI & ERP workflow the right way.

See Our Platform in Action

Scale with Longos EDI

What is Longos EDI?

Grocery supply chain compliance readiness focus

Longo's EDI Integration& Compliance

High-Reliability AS2 & VAN Connectivity

End-to-End Grocery EDI Mapping

Automated ERP & Financial Sync

Reduced Chargebacks Assurance

Are your 875 grocery product orders failing Longos's item-level validations?

Do barcode labels mismatch the ASN data sent to Longos?

Is invoice data from 810 not matching the original 850?

Grocery-specific mapping expertise

Barcode-to-ASN synchronization

ERP-integrated automation

Proactive compliance monitoring

AS2/VAN communication reliability

End-to-end testing support

Ready to streamline your Longos compliance?

Validate Longo'sEDI in Minutes

EDI + ERP Integration Hub

Requirements analysis

Map development

Label configuration

AS2/VAN setup

End-to-end testing

Go-live support

Ready to accelerategrocery order fulfillment?

From purchase orders to accurate store delivery

Get the Longos EDI Compliance Checklist

Frequently Asked Questions

Every Longos document, precisely routed

More Grocery Partners We Integrate

Let’s design your EDI & ERP workflow the right way.

See Our Platform in Action

Longo's EDI Integration
& Compliance

Validate Longo's
EDI in Minutes

Ready to accelerate
grocery order fulfillment?

Frequently Asked
Questions