Automated E-commerce EDI Workflows · Powered by Cogential IT LLC

Next-Level Lootcrate EDI Automation

Accelerate your Loot Crate fulfillment with automated EDI integration that connects your ERP directly to their e-commerce order flow. We automate purchase orders, advance ship notices, and electronic invoices so every subscription box shipment is validated and on time. Stay aligned with their routing guide and avoid costly receiving delays or chargeback penalties. Our turnkey setup and 24-hour engineering support keep you trading smoothly without adding EDI staff.

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4.7/5 109+ Verified Client Reviews

Proven EDI Compliance

Integrate with Any ERP SystemCustom Coded APIsDual-Mode Xref EngineAuto Pick & Pack 856 ASN

850810855856820812

Cogential IT LLC·Certified EDI Partner·ISO 27001 Compliant

Lootcrate

● Live

Transactions

1,248

↑ 12.4%

Partners

↑ Active

Uptime

99.9%

↑ 0.2%

MonTueWedThuFriSatSunMon

Recent Transactions

850Target — PO Received2m ago

810Walmart — Invoice Sent8m ago

856Costco — ASN Pending14m ago

Table of Contents Structure

#01

EDI Definition & Overview

#02

Integration & Architecture

#03

Supported EDI Documents

#04

Barcode Labels & Packing Slips

#05

Operational Pressure Points

#06

ERP & System Integrations

#07

Compliance & Onboarding

#08

Frequently Asked Questions

ZERO-CLICK DEFINITION

What is Lootcrate EDI?

Lootcrate EDI is the standardized electronic exchange of purchase orders, ship notices, and invoices between suppliers and the Loot Crate e-commerce platform, ensuring automated order-to-cash cycles and strict compliance with their subscription box fulfillment requirements. It mandates precise data mapping and real-time document validation to prevent fulfillment delays and chargebacks.

EDI 810 Invoice EDI 850 Purchase Order EDI 856 Ship Notice/Manifest

// Operational Focus

Subscription box fulfillment compliance focus

Ensuring 850, 856, and 810 documents pass Loot Crate’s strict EDI validation rules without rejection.
Synchronizing order and shipment data directly with Shopify, BigCommerce, and other e-commerce ERPs.
Maintaining reliable SFTP connections for uninterrupted batch and real-time EDI transmissions.

CLOUD EDI PLATFORM

Loot Crate EDI Integration
& Compliance

Ever since bursting out of Los Angeles, California in 2012, Loot Crate has dominated pop-culture e-commerce with intense fulfillment deadlines and strict dropship standards. Navigating their high-velocity supply chain requires rapid, validation-backed order processing where manual delays trigger instant chargebacks. Cogential IT delivers complete operational mastery with our Managed EDI Services, automating every EDI 850 transaction while shielding your business from costly routing infractions.

Pre-Transmission Validated Direct ERP Ingestion Dedicated Engineering SLA

ONE INTEGRATION · ENTIRE NETWORK X12 · EDIFACT

Your ERP

one REST API

CogentailIT

cloud EDI platform

Warehousing

940 · Warehouse Order

Freight

204 · Load Tender

Fulfillment

856 · Ship Notice

Suppliers

850 · Purchase Order

Retailers

850 · Purchase Order

Technical Architecture & Integration Engine

Engineered for Production

Automated Order Processing (EDI 850)

Instantly ingest incoming purchase orders from Loot Crate directly into your ERP, eliminating error-prone manual data entry and accelerating order lifecycle velocity.

Synchronized ASNs (EDI 856)

Generate perfectly structured Advance Ship Notices paired with GS1-128 compliance data to ensure frictionless receiving and real-time inventory visibility.

Accelerated Invoicing (EDI 810)

Convert shipment data seamlessly into compliant digital invoices, preventing billing discrepancies, reducing reconciliation cycles, and speeding up cash flow.

Enterprise SFTP Automation

Maintain robust, secure SFTP communications with automated file encryption and 24/7 payload tracking engineered specifically for e-commerce scale.

Direct ERP Integration · Flat File / REST / Webhook · Zero Rigidity

Where does Loot Crate EDI compliance usually break down?

Most Loot Crate compliance failures stem from disconnected EDI mapping and warehouse execution.

01 01

Are your ASN carton labels matching the 856 data?

Mismatched barcode labels and ASN data cause immediate rejection and fulfillment delays at Loot Crate.

02 02

Is your 850 purchase order data fully integrated?

Manual order entry leads to errors that violate Loot Crate’s required EDI compliance checks.

03 03

Does your SFTP connection drop during peak times?

Intermittent SFTP failures disrupt the 856 transmission, causing missed shipment windows and chargebacks.

The Cogential IT Edge

Why Cogential IT is Loot Crate’s top EDI partner?

We combine deep EDI mapping expertise with direct e-commerce platform integrations, ensuring zero-touch compliance that generic VANs can’t offer.

Pre-built Loot Crate maps

Our library includes ready-to-use 850, 856, and 810 maps tested against Loot Crate’s exact specifications, reducing setup time.

Direct Shopify integration

We connect Loot Crate EDI directly to your Shopify store, automating order import and shipment export without middleware.

Barcode label compliance

We generate GS1-128 labels that perfectly align with your 856 ASN data, eliminating carton-level rejection risks entirely.

Real-time validation engine

Our system pre-validates every EDI document against Loot Crate’s business rules before transmission, preventing costly chargebacks.

Dedicated SFTP monitoring

We monitor your SFTP channel 24/7 to ensure uninterrupted 856 and 810 delivery, avoiding missed fulfillment windows.

End-to-end onboarding

From initial testing to go-live, our team handles the entire Loot Crate compliance journey, so your team stays focused on sales.

Next Step

Ready to streamline your Loot Crate compliance?

Let our engineers handle EDI mapping while you focus on growing your subscription business.

Deploy Loot Crate EDI

Loot Crate EDI DOCUMENT MATRIX

Key EDI documents for Loot Crate suppliers

Review the core transaction sets required to automate order-to-invoice cycles with Loot Crate.

DOCUMENT CONTROL

Loot Crate’s schedule-driven EDI demands precise document timing and accuracy.

820

Payment Order/Remittance Advice Set 01 of 05

850

Purchase Order Set 02 of 05

855

Purchase Order Acknowledgment Set 03 of 05

5 Documents X12

850 01

Purchase Order

Initiates the order cycle; must be imported into your ERP for accurate fulfillment.

Workflow →

855 02

Purchase Order Acknowledgment

Confirms order acceptance and communicates any changes, preventing fulfillment discrepancies later.

Workflow

856 03

Ship Notice/Manifest

Provides shipment details and carton-level tracking; must align with barcode labels.

Workflow →

810 04

Invoice

Triggers payment after shipment; must match the 856 and original 850 exactly.

Workflow →

820 05

Payment Order/Remittance Advice

Closes the financial loop by detailing payment amounts and invoice references.

Workflow →

JSON PAYLOAD 0 ERRORS

2 "interchange_header": {

3 "sender_id": "COGENTAILIT",

4 "receiver_id": "ACME",

5 "usage_indicator": "I1",

6 "control_version": "00402",

7 "control_number": "000001"

8 },

9 "invoice": {

10 "number": "INV-2024-0847",

11 "date": "2024-06-14",

12 "terms": "NET 30",

13 "total": 12500.00

14 }

15}

PROBLEMS · 0 partner guide: ACME v2.4

No problems yet — hit "Run test" to validate the payload.

VALIDATION ENGINE

Validate Loot Crate
EDI in Minutes

Loot Crate’s fast-moving direct-to-consumer and subscription logistics leave no margin for missing segments or mislabeled cartons. Cogential IT’s real-time Validation Engine executes an intensive pre-flight audit across all EDI payloads, verifying segment syntax, product identifiers, and custom packaging rules prior to transmission. By neutralizing non-compliant data at the source, we protect your margins with an airtight Reduced Chargebacks Assurance.

Pre-Flight Segment & Syntax Audits

Catch schema errors, missing mandatory qualifiers, and malformed SKU numbers instantly before payloads leave your system.
Compliant GS1-128 & DSV Packing Slips

Automatically produce fully verified GS1-128 carton barcodes and custom-branded drop-ship packing slips tailored to Loot Crate’s specific vendor routing guides.
Cross-Document Reconciliation

Cross-reference line items across purchase orders, ASNs, and invoices in real time to prevent quantity mismatches and fulfillment rejections.
Reduced Chargebacks Assurance

Eliminate vendor score penalties and non-compliance fines through automated validation protocols backed by round-the-clock EDI engineering support.

Connected EDI-to-ERP Integration Matrix

Integrate Loot Crate EDI with your e-commerce platforms

Cogential IT eliminates manual data entry by linking Loot Crate EDI directly to your Shopify, BigCommerce, and other platforms.

Remit → Lockbox → Ack Built for corporate treasury

Cogential IT

EDI + ERP Integration Hub

Maps Loot Crate EDI documents directly into your e-commerce and warehouse systems, eliminating manual data re-entry.

850 855 856

Shopify Automatically import Loot Crate orders and push back ASNs and invoices.

BigCommerce Sync 850 orders and 856 shipment data with your BigCommerce store.

Shopify Plus Handle high-volume Loot Crate EDI with Shopify Plus’s advanced automation.

Cin7 Core Integrate inventory and order management with Loot Crate EDI seamlessly.

Webgility Automate accounting and EDI sync for Loot Crate transactions.

ShipStation Generate compliant shipping labels and ASNs directly from ShipStation.

Sellercloud Streamline multichannel EDI with Sellercloud’s inventory and order tools.

Linnworks Connect Linnworks to Loot Crate EDI for automated order processing.

COMPLIANCE AND ONBOARDING

Lootcrate

How we manage Loot Crate EDI compliance and onboarding

We follow a structured testing and validation process to assurance first-time acceptance of your EDI documents by Loot Crate.

Control Matrix

Most critical onboarding step: label and ASN alignment

We rigorously test barcode labels and packing slips against the 856 to prevent physical-digital mismatches that cause rejections.

850

856

810

820

850, 856, 810, 820 We validate the order-to-payment cycle to ensure end-to-end compliance.

Kickoff call

We align on Loot Crate’s specific EDI requirements and your current system setup.

Map development

We build and configure the 850, 856, and 810 maps to Loot Crate’s exact specifications.

Label design

We create GS1-128 barcode labels that match the ASN data structure required by Loot Crate.

End-to-end testing

We simulate full order-to-invoice cycles with Loot Crate’s test environment to validate compliance.

ERP integration

We connect the EDI flow to your Shopify, BigCommerce, or other platform for live data sync.

Go-live support

We monitor the first live transactions and provide immediate fixes if any issues arise.

Lootcrate EDI LAUNCH SUPPORT

Ready to simplify
EDI onboarding?

Cogential IT can help your team prepare Lootcrate purchase orders, ASNs, GS1-128 barcode labels, ERP integration, connectivity, testing, and go-live support — so compliance does not become an operations burden.

Talk about Lootcrate EDI readiness Book a Demo

Supported: 850 856 810

Any ERP Integration Custom Coded APIs Dual-Mode Xref 24-Hr SLA Support

READINESS PATH

Move from requirement review to monitored go-live

Review Requirements EDI document, label, and compliance specifications for Lootcrate.

Connect Systems ERP, warehouse, inventory, and accounting data integration.

Launch & Monitor Test, launch, monitor, and fix transaction exceptions with live SLA tracking.

Verified EDI Partner

Free checklist

Get the Lootcrate EDI Compliance Checklist

Use this checklist to prepare your Lootcrate EDI workflow before onboarding.

Document readiness checks ERP and system integration planning Testing and go-live support checklist Exception and acknowledgment monitoring

PDF

850 856 810

Lootcrate EDI Knowledge Base

Frequently Asked
Questions

Everything you need to know about trading with Lootcrate via EDI — from document requirements to compliance details.

DOCUMENT CONTROL

Every Lootcrate document, precisely routed

Schedule-driven EDI requires every document to land in the right system at the right time. Cogential IT guarantees seamless X12 integration with Lootcrate — from purchase orders to invoices, every transaction is validated, mapped, and delivered with precision.

810

Invoice

850

Purchase Order

856

Ship Notice/Manifest

Verified

01 How to become EDI compliant with Lootcrate?

Begin by registering your company on the Lootcrate Supplier Portal / B2B Gateway and submitting your trading partner enrollment details. You must exchange EDI 850 Purchase Orders, EDI 856 Ship Notice / ASN, and EDI 810 Electronic Invoice with Lootcrate using the Secure SFTP Enterprise Protocol. Map your internal order, warehouse, and billing data to Lootcrate's E-commerce EDI compliance specifications, then complete a structured test packet covering all mandated documents. Before production certification, verify segment-level accuracy, GS1-128 Shipping Container Barcode label data, ASN timing, and invoice-to-PO matching to avoid rejections or compliance holds.

02 What are Lootcrate EDI 810 purchase order mapping requirements?

Lootcrate's EDI 810 Electronic Invoice must mirror the EDI 850 Purchase Order, including PO number, line items, shipped quantities, unit price, and extended totals. Critical segments include N1 for remit-to and ship-to parties, IT1 for item-level billing, and TDS for invoice totals, with SAC handling allowances, charges, or freight. Tax and shipping costs must map cleanly to prevent reconciliation delays or payment holds. Validate each production-bound EDI 810 in the Lootcrate Supplier Portal / B2B Gateway test environment, comparing it against the original EDI 850 and EDI 856 Ship Notice / ASN before sending live invoices.

03 How to set up SFTP connection for Lootcrate EDI?

Lootcrate EDI compliance requires a Secure SFTP Enterprise Protocol connection configured through the Lootcrate Supplier Portal / B2B Gateway. Start by requesting SFTP credentials, host endpoints, and public key exchange instructions from Lootcrate's EDI team. Configure your EDI translator or managed service to poll inbound folders for EDI 850 Purchase Orders and deposit outbound EDI 856 Ship Notice / ASN and EDI 810 Electronic Invoice files. Use encrypted authentication, restrict access with IP allowlisting if offered, and test bidirectional file delivery in the portal's test folder before requesting production activation and live trading.

04 Why must Lootcrate suppliers prevent ASN timing mismatches and segment-level errors?

ASN timing mismatches and segment-level errors can cause chargebacks, receiving delays, inventory discrepancies, and shipment rejections at Lootcrate. Your EDI 856 Ship Notice / ASN must be transmitted before the physical shipment arrives and must align exactly with the EDI 850 Purchase Order on quantities, SKUs, carrier, and SSCCs. Validate HL hierarchical levels, TD5 carrier details, REF references, and MAN segment SSCCs for accuracy. Use the Lootcrate Supplier Portal / B2B Gateway validation reports to catch errors early, because discrepancies feed directly into Lootcrate's automated DC scheduling and data validation workflows.

05 What are Lootcrate's GS1-128 pallet and case labeling requirements?

Lootcrate requires GS1-128 (UCC-128) SSCC-18 Barcode Pallet & Case Labels on all inbound shipments to support Direct-to-Consumer (D2C) Dropship and distribution center receiving. Each pallet and case must display a unique SSCC-18, human-readable content, and GS1 application identifiers for SSCC, GTIN, quantity, and sometimes lot or batch. Labels must be scannable, correctly positioned, and match the EDI 856 Ship Notice / ASN hierarchy sent through the Secure SFTP Enterprise Protocol. Test label print quality, data accuracy, and placement using the Lootcrate Supplier Portal / B2B Gateway guidelines before your first live shipment to avoid receiving penalties.

06 Which optional EDI transactions does Lootcrate support beyond 850, 856, and 810?

Lootcrate supports optional and supporting transactions including EDI 855 Purchase Order Acknowledgment, EDI 860 Purchase Order Change, EDI 846 Inventory Inquiry/Advice, EDI 820 Payment Order/Remittance Advice, EDI 812 Credit/Debit Adjustment, and EDI 824 Application Advice. These documents help manage order confirmations, change requests, inventory visibility, payment reconciliation, adjustments, and error reporting. Not every supplier is required to use all of them, so confirm your specific obligations inside the Lootcrate Supplier Portal / B2B Gateway. Map only the optional transactions assigned to your account to keep your Lootcrate E-commerce EDI compliance footprint clean and maintainable.

07 How does Lootcrate compare AS2 and VAN options for EDI communication?

Lootcrate mandates Secure SFTP Enterprise Protocol for EDI file exchange, so AS2 and traditional VAN are not the standard communication paths for this trading partner. SFTP provides encrypted file transfer with simpler certificate management than AS2 and lower recurring cost and complexity than a VAN. Configure your EDI translator or managed service to connect to the Lootcrate Supplier Portal / B2B Gateway via SFTP, exchange public keys or passwords securely, and validate inbound EDI 850 Purchase Orders and outbound EDI 856 Ship Notice / ASN and EDI 810 Electronic Invoice files before production activation.

08 How to integrate QuickBooks Online, ShipStation, or Sage Intacct with Lootcrate EDI?

You can connect QuickBooks Online, ShipStation, or Sage Intacct to Lootcrate EDI compliance workflows through an EDI integration layer that converts native platform data into EDI 850, 856, and 810 formats. QuickBooks Online typically handles order import and EDI 810 Electronic Invoice generation, ShipStation manages shipping execution and EDI 856 Ship Notice / ASN creation, and Sage Intacct supports inventory and financial synchronization. Route all EDI traffic through the Secure SFTP Enterprise Protocol endpoint registered in the Lootcrate Supplier Portal / B2B Gateway, and run end-to-end tests for each platform before go-live.

09 How does Lootcrate manage EDI specification updates after launch?

Lootcrate communicates specification changes, mapping updates, and guideline revisions through the Lootcrate Supplier Portal / B2B Gateway. After launch, monitor portal notifications regularly and maintain version-controlled maps for EDI 850 Purchase Order, EDI 856 Ship Notice / ASN, and EDI 810 Electronic Invoice. When an update is announced, apply changes in a sandbox or test environment first, re-test affected transactions with sample data, and only promote validated maps to production. Keep a change log, coordinate with your EDI provider or internal IT team, and confirm ongoing Lootcrate E-commerce EDI compliance without disrupting live order flows.

EXPLORE MORE

More E-commerce Partners We Integrate

Other organizations in the e-commerce sector whose EDI requirements we handle. Compare transaction sets, compliance rules, and onboarding timelines.

Volusion ECommerce E-commerce Online Stores E-commerce Shoppers Choice E-commerce Shopify E-commerce Rakuten Marketplace E-commerce Rue La La E-commerce Handheld Items E-commerce Hayneedle E-commerce

Next-Level Lootcrate EDI Automation

What is Lootcrate EDI?

Subscription box fulfillment compliance focus

Loot Crate EDI Integration
& Compliance

Automated Order Processing (EDI 850)

Synchronized ASNs (EDI 856)

Accelerated Invoicing (EDI 810)

Enterprise SFTP Automation

Where does Loot Crate EDI compliance usually break down?

Are your ASN carton labels matching the 856 data?

Is your 850 purchase order data fully integrated?

Does your SFTP connection drop during peak times?

Why Cogential IT is Loot Crate’s top EDI partner?

Pre-built Loot Crate maps

Direct Shopify integration

Barcode label compliance

Real-time validation engine

Dedicated SFTP monitoring

End-to-end onboarding

Ready to streamline your Loot Crate compliance?

Key EDI documents for Loot Crate suppliers

Validate Loot Crate
EDI in Minutes

Integrate Loot Crate EDI with your e-commerce platforms

EDI + ERP Integration Hub

How we manage Loot Crate EDI compliance and onboarding

Kickoff call

Map development

Label design

End-to-end testing

ERP integration

Go-live support

Ready to simplify
EDI onboarding?

Move from requirement review to monitored go-live

Get the Lootcrate EDI Compliance Checklist

Frequently Asked
Questions

Every Lootcrate document, precisely routed

More E-commerce Partners We Integrate

Let’s design your EDI & ERP workflow the right way.

See Our Platform in Action

Next-Level Lootcrate EDI Automation

What is Lootcrate EDI?

Subscription box fulfillment compliance focus

Loot Crate EDI Integration& Compliance

Automated Order Processing (EDI 850)

Synchronized ASNs (EDI 856)

Accelerated Invoicing (EDI 810)

Enterprise SFTP Automation

Are your ASN carton labels matching the 856 data?

Is your 850 purchase order data fully integrated?

Does your SFTP connection drop during peak times?

Pre-built Loot Crate maps

Direct Shopify integration

Barcode label compliance

Real-time validation engine

Dedicated SFTP monitoring

End-to-end onboarding

Ready to streamline your Loot Crate compliance?

Validate Loot CrateEDI in Minutes

EDI + ERP Integration Hub

Kickoff call

Map development

Label design

End-to-end testing

ERP integration

Go-live support

Ready to simplifyEDI onboarding?

Move from requirement review to monitored go-live

Get the Lootcrate EDI Compliance Checklist

Frequently Asked Questions

Every Lootcrate document, precisely routed

More E-commerce Partners We Integrate

Let’s design your EDI & ERP workflow the right way.

See Our Platform in Action

Loot Crate EDI Integration
& Compliance

Validate Loot Crate
EDI in Minutes

Ready to simplify
EDI onboarding?

Frequently Asked
Questions